District Policies

Pacific Northwest District

Document Library

Find district forms, club administration guides, reports, training resources, and membership materials in one convenient place. PDF links and online forms open in a new browser tab. Word files may download, depending on your browser.

Find a Resource

Browse 24 resources: 23 documents and 1 online request form. To find a title on this page, Browse 25 resources: 23 documents and 2 online request forms. To find a title on this page, use your browser's Find command.

Policies & Voting

3 documents

PDF Voting

2026 Letter of Proxy

Pacific Northwest District proxy letter for use in 2026.

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PDF District Policies

PNWD District Policies

Policies for Pacific Northwest District administration and governance.

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PDF Club Bylaws

Change Club Bylaws Online

Instructions for updating club bylaws online.

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Membership & Club Administration

9 resources: 8 documents + 1 online form

10 resources: 8 documents + 2 online forms

Online Form Optimist International

Request Brochures & Membership Applications

Need materials to help grow your club? Request membership brochures and applications directly from Optimist International for recruiting and community outreach. See the form for current quantities, availability, and ordering details.

Request Brochures & Applications
Word (.docx) Membership

Club Roster Adjustments

Club roster adjustment document for membership administration.

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PDF Membership

CRA: Add a Member Online

Instructions for adding a member online.

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PDF Membership

CRA: Delete a Member Online

Instructions for removing a member from the online roster.

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PDF Membership

Update Member Info Online

Instructions for updating a member's information online.

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PDF Club Information

Edit Club Info Online

Instructions for editing club information online.

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PDF Club Officers

Change Club Officers Online

Online club officer update instructions.

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PDF Club Officers

Add Club Officers Online: Club Level

Instructions for adding officers at the club level.

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PDF COER

Complete COER Form Online

Instructions for completing the COER form online.

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Online Form Optimist International

Request for Disbandment of an Optimist Club

For clubs requesting disbandment through Optimist International. This form must be submitted by a current club president, secretary, or treasurer.

Open Disbandment Request Form

Reports & Reviews

4 documents

PDF Club Projects

Complete Club Project Impact Report Online

Instructions for completing the Club Project Impact Report online.

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PDF Club Visits

Club Visitation Report

Club Visitation Report form.

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PDF Zone Meetings

Zone Meeting Report

Zone Meeting Report form.

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PDF Club Review

Annual Club Review

Annual Club Review document.

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Finance & Expenses

5 documents

PDF Form 990

Form 990

District library resource for Form 990.

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PDF Form 990-EZ

Form 990-EZ

District library resource for Form 990-EZ.

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PDF Form 990-N

Form 990-N

District library resource for Form 990-N.

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PDF Sample Statement

Quarterly Statement of Cash Receipts and Disbursements

Sample quarterly statement of cash receipts and disbursements.

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PDF Expenses

PNWD Expense Voucher

Pacific Northwest District expense voucher.

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Planning & Training

3 documents

Word (.docx) Planning

Due Dates and Special Events

Planning reference for due dates and special events.

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PDF Optimist Institute

Optimist Institute Registration Instructions

Instructions for registering with the Optimist Institute.

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PDF Optimist Institute

Optimist Institute Renewal Instructions

Instructions for renewing Optimist Institute access.

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