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"First-timers" Incentive

PolA Author: 
Rick Matkin, Caldwell
PolA Date: 
Thursday, April 14, 2016
PolA Rationale: 

Using a Conference/Convention Registration discount to encourage "First-Timer" attendance at District Conferences/Conventions.

PolA Section: 
ARTICLE VII, MISCELLLANEOUS, Section 15. “First-timers” Incentive
PolA Amendment: 

Persons having never previously attended a district conference or convention, and from this point referred to as “First-Timers” may have half of their registration fees to their first district conference or convention waived.
1. Purpose: This section is intended for the sole purpose of providing incentive for Optimist members to attend their first district activity.
2. Conditions: The person using this incentive must meet all of the following conditions:

  1. The registration being filed must represent the first time the person has attended a District Conference or District Convention. This incentive does not apply to registration for any quarter during which only a Zone Meeting has been scheduled and is being held in lieu of a District Conference.
  2. The incentive applies solely to registration fees and does not expand to any other types of reimbursement already provided for in Article VI. Section 9 of these by-laws.
  3. The “First-Timer” must complete their on-line registration during the “early bird” period of pre-registration in order to allow clubs and zones to make any necessary budgetary adjustments in a timely manner. If the “First-Timer” registers and then does not attend, the incentive may not be used at another time if a refund for fees has been granted.
  4. This incentive is non-transferrable and may not be used by any person other than the member actually in attendance at the conference or convention.
  5. This incentive does not extend to the costs related to the attendance of a non-member spouse or significant other.
  6. The incentive may be used only by an adult club member in good standing. It may not be utilized by a FOO or JOOI representative.

3. Fiscal Impact: So as to provide continuity to the already existing District Budget, the District will provide twenty-five percent (25%) of the “First-Timers'” registration fee as a line item conference or convention expense. The clubs are encouraged to match this discount.

PolA Final: 

Persons having never previously attended a district conference or convention, and from this point referred to as “First-Timers” may have half of their registration fees to their first district conference or convention waived.
-- A. Purpose: This section is intended for the sole purpose of providing incentive for Optimist members to attend their first district activity.
-- B. Conditions: The person using this incentive must meet all of the following conditions:
---- (1) The registration being filed must represent the first time the person has attended a District Conference or District Convention. This incentive does not apply to registration for any quarter during which only a Zone Meeting has been scheduled and is being held in lieu of a District Conference.
---- (2) The incentive applies solely to registration fees and does not expand to any other types of reimbursement already provided for in Article VI. Section 9 of these bylaws.
---- (3) The “First-Timer” must complete their on-line registration during the “early bird” period of pre-registration in order to allow clubs and zones to make any necessary budgetary adjustments in a timely manner. If the “First-Timer” registers and then does not attend, the incentive may not be used at another time if a refund for fees has been granted.
---- (4) This incentive is nontransferable and may not be used by any person other than the member actually in attendance at the conference or convention.
---- (5) This incentive does not extend to the costs related to the attendance of a nonmember spouse or significant other.
---- (6) The incentive may be used only by an adult club member in good standing. It may not be utilized by a FOO or JOOI representative.
-- C. Fiscal Impact: So as to provide continuity to the already existing District Budget, the District will provide twenty-five percent (25%) of the “First-Timers’” registration fee as a line item conference or convention expense. The clubs are encouraged to match this discount.

PolA PassFail: 
Pass
PolA BoD Date: 
Saturday, August 27, 2016